Website Privacy Policy

Last updated: 17th September 2026

Northcote respects your privacy and is committed to protecting the personal information collected through this website.

This privacy policy explains how we collect, use, store and protect personal information when you visit https://northcoteme.com/, contact us through the website or submit your details in connection with a job opportunity or recruitment enquiry.

This policy applies specifically to personal information collected through this website.

1. Who we are

Northcote provides recruitment services for employers and individuals seeking employment.

For the purposes of UK data protection law, Northcote is the data controller responsible for personal information collected through this website.

If you have any questions about this privacy policy or how your personal information is handled, please contact:

Email: tom@northcoteme.com
Website: https://northcoteme.com/

Northcote’s Information Commissioner’s Office registration number is not currently displayed on this website.

2. Information we collect

The personal information we collect depends on how you use the website.

Contact and recruitment enquiries

When you complete a contact form, recruitment form or vacancy enquiry form, we may collect:

  • Your name

  • Your email address

  • Your telephone number

  • Your location

  • Your current or preferred job title

  • Your employment status

  • Your salary or pay expectations

  • Your availability

  • Details of the type of work you are seeking

  • Information contained within your message

  • Any other information you choose to provide

CVs and employment information

If you upload or send us a CV, we may collect:

  • Your employment history

  • Your qualifications and professional experience

  • Your skills and certifications

  • Your education history

  • Your contact details

  • References or referee details

  • Your right to work status

  • Your preferred working arrangements

  • Any other information included in your CV or supporting documents

Please avoid including information in your CV that is not relevant to your job search.

Employer and hiring enquiries

If you contact us about recruiting staff, we may collect:

  • Your name

  • Your job title

  • Your business name

  • Your business contact details

  • Information about your recruitment requirements

  • Details of available roles

  • Information contained within your correspondence

Technical and website usage information

When you visit the website, certain technical information may be collected automatically, including:

  • Your IP address

  • Browser type and version

  • Device type

  • Operating system

  • Pages visited

  • The time and date of your visit

  • The website or search engine that referred you

  • Cookie preferences

  • General information about how you interact with the website

This information may be collected through cookies, analytics tools, server logs and similar technologies.

3. Special category information

Information relating to health, disability, racial or ethnic origin, religious beliefs, trade union membership or sexual orientation is treated as special category personal data under UK data protection law.

We do not ask you to provide this information through the website unless it is necessary for a specific recruitment purpose, to make reasonable adjustments or to meet a legal obligation.

If you voluntarily include special category information in your CV or correspondence, we will only process it where there is a valid legal basis and an additional condition permitting us to do so.

Information about criminal convictions will only be processed where this is necessary, lawful and appropriate for the role concerned.

4. How we use your information

We may use personal information collected through the website to:

  • Respond to enquiries

  • Discuss recruitment requirements

  • Assess your suitability for employment opportunities

  • Match candidates with potentially suitable vacancies

  • Contact you about relevant job opportunities

  • Introduce candidates to prospective employers, where appropriate

  • Manage applications and recruitment processes

  • Verify information you have provided

  • Communicate with employers, candidates and other relevant parties

  • Maintain records of enquiries and applications

  • Improve the website and its performance

  • Understand how visitors use the website

  • Protect the website against fraud, misuse and security threats

  • Comply with legal and regulatory obligations

  • Establish, exercise or defend legal claims

We will not use information submitted through the website for purposes that are incompatible with those described in this policy.

5. Our lawful bases for processing

Under the UK General Data Protection Regulation, we must have a lawful basis for processing personal information.

Depending on the circumstances, we may rely on:

Consent

We may rely on your consent when:

  • You agree to receive certain communications

  • You accept non essential cookies

  • You voluntarily provide information for a specific purpose

  • Consent is required to process special category information

You may withdraw your consent at any time by contacting us.

Steps before entering into a contract

We may process your information when you ask us to take steps in connection with a potential employment placement, recruitment service or other contractual arrangement.

Contractual necessity

We may process your information when it is necessary to provide an agreed recruitment service or fulfil our obligations under a contract.

Legitimate interests

We may process information where it is necessary for our legitimate business interests, provided those interests do not override your rights and freedoms.

These interests may include:

  • Responding to enquiries

  • Providing recruitment services

  • Assessing and matching candidates with suitable roles

  • Communicating with candidates and employers

  • Maintaining accurate recruitment records

  • Improving and securing the website

  • Managing and developing our services

Legal obligations

We may process personal information where necessary to comply with employment, tax, immigration, data protection or other legal requirements.

Legal claims

Where appropriate, we may process information to establish, exercise or defend legal claims.

6. Sharing your information

We may share personal information with:

  • Prospective employers or clients considering candidates for a role

  • Recruitment and administrative service providers

  • Website hosting and maintenance providers

  • Email, communication and customer management platforms

  • Analytics and cookie service providers

  • Professional advisers, including accountants, insurers and legal advisers

  • Government bodies, regulators, law enforcement agencies or courts where required

  • Other parties where disclosure is necessary to protect our legal rights or comply with the law

Candidate information will only be shared with a prospective employer where this is appropriate for the recruitment process. Wherever reasonably possible, we will discuss the opportunity with you before sending personally identifiable information or your CV to an employer.

We do not sell personal information collected through this website.

7. Information about other people

If you provide personal information about another person, such as a referee, you must ensure that you have their permission to provide their details and that they understand how their information may be used.

8. Cookies

This website uses cookies and similar technologies.

Cookies are small files stored on your device when you visit a website. They can help the website function correctly, remember your preferences, measure website traffic and understand how visitors use the site.

The website may use:

Strictly necessary cookies

These cookies are required for the website to operate correctly or to remember your privacy choices. They do not normally require consent.

Analytics cookies

These cookies help us understand how visitors use the website, such as which pages are visited and how users move around the site.

Functional cookies

These cookies may be used to remember your preferences or provide additional website features.

Marketing cookies

These cookies may be used to measure advertising performance or show relevant content across different websites.

Non essential cookies will not be placed unless you provide consent through the cookie consent banner.

You can accept, reject or manage cookies using the options provided in the banner. You can also control cookies through your browser settings. Disabling certain cookies may affect how parts of the website function.

Where third party services place cookies, those providers may process information according to their own privacy policies.

9. Links to other websites

This website may contain links to websites operated by other organisations.

Northcote is not responsible for the privacy practices, security or content of external websites. You should read the privacy policy of any external website you visit.

10. International transfers

Some website, email, analytics or technology providers may store or process personal information outside the United Kingdom.

Where personal information is transferred internationally, we will take appropriate steps to ensure that it receives an adequate level of protection. These steps may include using providers located in countries covered by UK adequacy regulations or putting approved contractual safeguards in place.

11. How long we retain information

We retain personal information only for as long as reasonably necessary for the purpose for which it was collected.

The appropriate retention period depends on the nature of the information, the recruitment process, our relationship with you and any applicable legal requirements.

As a general guide:

  • General website enquiries may be retained for up to 24 months after the enquiry has been resolved.

  • Candidate information and CVs may be retained for up to 24 months after the last meaningful contact, unless a longer period is required by law or you ask us to retain your details for future opportunities.

  • Employer and client enquiries may be retained for the duration of the working relationship and for an appropriate period afterwards.

  • Cookie consent records and technical security logs may be retained for as long as reasonably necessary to demonstrate compliance and maintain website security.

  • Information relevant to a legal dispute or regulatory matter may be retained until that matter has been resolved.

Information that is no longer required will be securely deleted or anonymised.

12. How we protect your information

We take reasonable technical and organisational measures to protect personal information against:

  • Unauthorised access

  • Accidental loss

  • Misuse

  • Alteration

  • Disclosure

  • Destruction

These measures may include secure website connections, access controls, password protection, software updates, backups and restrictions on who can access personal information.

No internet based system is completely secure. Although we take reasonable precautions, we cannot guarantee the absolute security of information transmitted through the website or by email.

13. Your data protection rights

Depending on the circumstances, you may have the right to:

  • Request access to the personal information we hold about you

  • Ask us to correct inaccurate or incomplete information

  • Ask us to delete your personal information

  • Ask us to restrict the use of your information

  • Object to processing based on legitimate interests

  • Receive certain information in a portable format

  • Withdraw consent at any time where processing is based on consent

  • Object to direct marketing

  • Ask for information about how your personal data is being used

These rights are not absolute and may be subject to legal exemptions.

To exercise any of your rights, contact tom@northcoteme.com. We may need to request information to confirm your identity before responding.

There is normally no charge for exercising your data protection rights. We aim to respond within one month, although the law allows additional time in certain circumstances.

14. Automated decision making

We do not intend to make decisions that have a legal or similarly significant effect on you using solely automated processing through this website.

Any technology used to assist with candidate searches or job matching will not replace appropriate human involvement where a significant recruitment decision is being made.

15. Children’s information

This website and Northcote’s recruitment services are not directed at children under the age of 16.

We do not knowingly collect personal information from children through the website without appropriate authorisation. If you believe that a child has submitted personal information, please contact us so that we can take appropriate action.

16. Complaints

If you have concerns about how your personal information has been handled, please contact us first so that we can investigate.

Email: tom@northcoteme.com

You also have the right to complain to the Information Commissioner’s Office, the United Kingdom’s data protection regulator.

Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone: 0303 123 1113
Website: https://ico.org.uk/make-a-complaint/

17. Changes to this policy

We may update this privacy policy to reflect changes to the website, the services available through it or applicable data protection requirements.

The latest version will be published on this page and the date at the top of the policy will be updated.